The Portfolio, Programme and Project Offices (P3O®) guidance provides advice, supported by discussion and examples, on how to develop a governance structure that helps optimize an organization's investment in change alongside its business as usual work.
The P3O Foundation and Practitioner course, based on the 2013 guidance, comprises five days of trainer led instruction, with the Foundation examination on day three of the course and the Practitioner examination on day five of the course. The course will to provide delegates with a comprehensive and applied understanding of the P3O advice and prepare delegates for the P3O Foundation and Practitioner Certificate examination.
This course is aimed at members of offices within a P3O model or anyone who needs to understand the terminology and concepts underpinning a P3O.
Senior managers wishing to gain an understanding of possible structures for supporting business change and the type and level of support that can be provided by Portfolio, Programme and Project Offices
Senior Managers, Programme and Project Managers who require an understanding of how portfolio and programme offices can add value and enhance the delivery of strategic business change, benefits and capability
Managers and/or staff who have been tasked to create delivery support structures and mechanisms within their organisation
Experienced portfolio or programme office managers who need to review, revitalise or tailor current portfolio or programme office provision
Portfolio office or programme office staff who need to understand the importance of their role
Staff responsible for programme/project assurance
At the end of this course you will understand:
How portfolio, programmes and projects relate
Why it is important to provide appropriate support at all these levels
The value of a P3O to the organization
How to identify a 'best-in-class' P3O model
How to identify different models for support provision, and the factors that influence their design
To recognise the roles within a P3O
To apply the main P3O principles
how to identify the tools and techniques that support consistent delivery of functions and services
To prepare for and take the P3O Foundation examination
Develop the business case required to obtain senior management approval for the P3O
Identify and build the most appropriate P3O model, which will adapt to the organization's needs, taking account of the organization's size and portfolio, programme and project management maturity
Identify the most appropriate roles required to populate a specified P3O structure
Plan the implementation of a P3O
Choose and use appropriate tools and techniques while running the P3O and advising those who shape the portfolio of programmes and projects.
Delegates will also sit the P3O® Foundation and Practitioner examination.
Introduction and Overview
A high level introduction to the terminology used in the course and sets P3O's into an organisational context
Definitions of Portfolio, Programmes, Projects and Business as Usual
Relationships between project, programme, portfolio lifecycles
High level P3O Model
Why have a P3O?
Examines the reason for having a P3O, and develops the business case to implement or reenergise a P3O.
The value of a P3O
Identifying the vision and need for a P3O
Identifying the stakeholders for a P3O
Developing a business case for the P3O
P3O capability and linked benefits
Overcoming common barriers to successful P3O implementation
Identifying the different ways that an organisation could implement a Portfolio, Programme or Project Office
Different P3O models
Sizing and Tailoring an appropriate model
Functions and services of a P3O
Integrating to P3O in an organisation
P3O maturity and evolution
Describing the typical roles and responsibilities within a P3O
Management, generic, and functional roles
Skills and competencies
Staffing a P3O office
Operating a P3O
Describing the range of tools and techniques that can be used to support the functions and services of a successful P3O
the differences between a tool and a technique
3 types of tool - Individual, Collaborative and Integrated
Critical success factors in implementing a tool
Benefits of various techniques including: Management dashboard, Portfolio prioritisation, Facilitated workshops, Business process swimlanes
Identifying the lifecycle to implement a new, or revitalise an existing P3O, both permanent and temporary offices
Definition Stage and its key activities
P3O information flows
Risks to implementing a P3O
The P3O Foundation examination will be taken on the afternoon of day three of the course. The exam is a multiple choice exam consisting of 75 questions that must be answered in 1 hour. To be successful in this exam the delegate must correctly answer 35 or more questions. Delegates will be informed of their indicative result before they leave the course.
The P3O Practitioner examination will be taken on the afternoon of day five of the course. The exam is a multiple choice exam consisting of 80 marks (4 questions with 20 marks per question) that must be answered in 2 ½ hours. To be successful in this exam the delegate must get 40 or more marks. The exam allows the use of the 2013 version of the P3O manual. Delegates will be informed of their result by the examining body, normally within four weeks of course completion.
P3O® is a [registered] trade mark of AXELOS Limited, used under permission of AXELOS Limited. All rights reserved.
The Swirl logo™ is a trade mark of AXELOS Limited, used under permission of AXELOS Limited. All rights reserved.
09 December 2019
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